How to add an email signature in Outlook.com

An email signature is text that is added to the end of an email. It helps the recipients to know the business details of the sender like sender name, organization name, contact number etc. You can create a custom signature in Outlook.com and add it to your email messages to make them look more professional. This tutorial describes the process to add a signature in Outlook.com .

ContentsHow to add an email signature in Outlook.comAdd a signature to new emails and replies/forwards in Outlook on the webHow to set up my email signature in Outlook?Where is the signature option in the Outlook 365 app ?How do I get my signature in Outlook?

How to add an email signature in Outlook.com

The process for adding a signature in Outlook.com is different from the process for adding a signature in the Outlook desktop app. The following steps will guide you on how to add a signature in Outlook.com.

1. Launch your web browser and sign in to Outlook.com using your credentials.
2. Click the gear icon in the top right to open its settings.
3. Click Show all Outlook settings .
4. Click on Mail then select the Compose and reply Category.
5. Click on the New signature button and name your signature.
6. Now type your signature in the required field. You can use the formatting tools provided there to add an image or logo of your company and to change the formatting style of your signature.
7. Click on save button.

Similarly, by following the above steps, you can create multiple email signatures in Outlook.com.

When you scroll down, you will see the following two options to select the default signature.

• For new posts
• For replies/forwards

The two options above are used to automatically add an email signature to all new emails, replies, and forwards. Simply click on the drop-down menu and select your email signature. When you are done, click on the save button.

If you don't want the email signature to be automatically added to all new emails or replies/forwards, select No signature in the For new posts and For replies/forwards drop-down menus, then click Save.

Add signature to new emails and replies/forwards in Outlook on the web

You can also add your signature manually to new emails and replies or forwards. Just follow the steps written below:

1. Sign in to your Outlook account in your web browser.
2. Click on the New message to compose a new email or open an email to reply to and forward.
3. Now click on the three horizontal dots at the bottom, then click on the Insert signature optional.
4. Select the email signature you want to insert into your message.

How do I set-up my email signature in Outlook?

You can set up an email signature in Outlook from Outlook Options . Simply launch the Outlook desktop app and go to "Outlook> Options> Mail> Signatures .” Now under the Email Signatures tab, click on the New button then create your signature.

Where is the signature option in the Outlook 365 app?

The signature option in the Outlook 365 application is available in the Settings sign. To set up an email signature in the Outlook 365 app, sign in to Outlook 365 and open its settings. Now go to "Mail> Compose and Reply ” and create a new email signature.

How do I get my signature in Outlook?

First, you need to create a signature in Outlook. After creating an email signature, you can add it to any of your emails by clicking on the Signature option under the Include group. The Signature option is available in the A message menu.

Hope this helps.