Apple Mail, the built-in email app on iPhone, has evolved significantly with recent iOS updates like iOS 13. As someone who's managed inboxes for years across multiple accounts, I can confirm it's now a powerhouse that rivals third-party apps—missing just a few niche features.
Millions of iPhone users rely on it daily. Beyond the basics, it packs powerful tricks to supercharge your productivity. In this guide, drawn from hands-on experience, I'll share 11 top Apple Mail tips, from bulk-marking emails as read to VIP alerts and Siri integration. Let's dive in.
Notification badges with hundreds of unread emails can clutter your home screen. Like many power users, I clear mine without reading every message.
Open Mail > All Inboxes, tap Edit in the top right. Tap Select All in the top left, then scroll down to Mark and choose Mark as Read. Your inbox is now clear.
This prevents overlooking key emails, like bank alerts, even after bulk-marking.
Open an email, tap the sender's name, and select Add to VIP. Access a dedicated VIP inbox from the main screen. For alerts, tap the i icon and choose VIP Alerts.
Unlike some apps, Apple Mail handles accounts via iOS Settings—no in-app option.
Go to Settings > Mail > Accounts > Add Account. To remove, select the provider and toggle off Mail (and Contacts, Calendar, etc.).
Default is two lines per inbox email, but you can expand it.
Note: As with most Apple apps, tweak this in device Settings.
Settings > Mail > Preview > Select 1-5 lines.
Swiping left to delete skips confirmation—risky for quick gestures.
Settings > Mail > Swipe Options > Enable Ask Before Deleting.
Your first account becomes default for new emails; switch easily later.
Settings > Mail > Default Account > Choose from your list.
Ditch the generic default for professional or personal touches.
Settings > Mail > Signature. Set per-account signatures for work vs. personal.
Compose emails like a pro with images, scans, files, drawings, fonts, colors, and alignment.
These tools even surpass the Notes app in versatility.
Long-press replaces 3D Touch, working on all modern iPhones. Use on the app icon for quick VIP, compose, or search.
In inbox, long-press an email for preview and quick actions: reply, forward, flag, or archive.
Default is red—customize for better organization.
Swipe left on an email > More > Choose blue, green, orange, etc.
Voice-control Mail via the Shortcuts app (pre-installed on iOS 13+).
Shortcuts > Gallery > App Shortcuts > Mail. Example: 'Hey Siri, open VIP inbox.'
Apple Mail is far more capable than it first appears—these tips unlock its full potential. Apply them today and email like a pro.
Next: iOS 13 overhauled Reminders too. Check our tips for that app below.
